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Toltec Elementary School
District (November 2008) |
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Toltec ESD’s fiscal year 2007
per-pupil administrative costs were higher than the state average but similar to
the comparable districts’ average per-pupil costs. To help reduce risks of error
and fraud, the District needs to improve its business practices, such as
maintaining separate accounts for special revenues and adequately overseeing
credit card usage, purchasing, and cash-handling procedures. To help prevent
fraud or theft of property and personal information, the District needs to
improve its controls over student information and access to its computer
network. The District’s transportation costs per pupil were higher than the
comparable districts’ average primarily because the District transports a
greater percentage of its student population. Toltec contracted with a vendor to
provide bus drivers and bus maintenance for the District’s buses, but exercised
poor oversight over the contract. The District’s plant costs per student and per
square foot were lower than the averages of comparable districts and other
elementary districts, primarily due to lower salary and supply costs. In
violation of A.R.S. §15-977, the District used over $130,000 of Proposition 301
monies to supplant other monies used for teacher compensation between fiscal
years 2004 and 2007. The District also failed to maintain separate, detailed
accounts for these monies and inappropriately paid Proposition 301 monies to two
administrative employees. To be in compliance with the state English Language
Learner’s Program, Toltec will need to provide more daily hours of English
language development and separately account for the incremental costs associated
with the program.
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